1. NAME OF THE REGISTER
Powergym membership register
2. THE REGISTER CONTROLLER
PG Hamina Oy / Hamina (Powergym)
3. PERSON RESPONSIBLE FOR REGISTRATION MATTERS
Entrepreneur Heli Ahvenainen, email@example.com
4. PURPOSE OF THE PROCESSING OF PERSONAL DATA
Personal data is processed for the management of Powergym customer relationships, the exercise of the rights and obligations of the member and the registrar, marketing and for statistical purposes. Personal information may also be used to develop and target services by Powergym. In all situations, personal data will only be used in the manner permitted by applicable law. The member has the right to prohibit the use of the data for direct marketing. The basis for the processing of personal data is the agreement between the data subject and Powergym.
5. DATA CONTENT OF THE REGISTER , DATA SOURCES AND DISCLOSURE
5A. INFORMATION CONTENT OF THE REGISTER
Customer identification information
name, personal identity number, address, e-mail address, telephone number
Services purchased and / or ordered by a member
Log of gym visits
All information stored in the register is confidential.
All information is retained for six (6) years from the end of the year of the end of the customer relationship between Powergym and the customer as required by Section 10 of Chapter 2 of the Accounting Act (December 30, 1997/1336).
5B. REGISTRY MAINTENANCE SYSTEMS
Information Partners Oy / Timeline Messages
6. REGULAR SOURCES OF INFORMATION
- The customer himself
- Powergym access control system
- Powergym debt collection agency
7. REGULAR DISCLOSURES
Data is transferred directly from the DL Software system to the billing system of the Powergym invoicing partner. The controller shall not otherwise disclose the information to third parties, with the exception of exceptions 1, 2 and 3. This may be waived if required by official action or legislation.
Exception 1: If Powergym has entered into a co-operation agreement with the company under which the company pays its employees a Powergym membership fee or part thereof, Powergym has the right to provide the company with the employee’s log information at the company’s request.
Exception 2: If a Powergym member has requested Powergym to contact a personal trainer, either orally or in writing, Powergym has the right to provide that member’s email address and telephone number to the independent trainer entrepreneur to enable contact.
Exception 3: conducted by third-party marketing, is PowerGym has the right to transmit e-mail address and telephone number of an independent marketing company acting as data members.
8. TRANSFER OF DATA OUTSIDE THE EU OR THE EEA
The data will not be transferred or disclosed outside the EU or the EU Economic Area.
9. REGISTRY SECURITY PRINCIPLES
A. Manual material
Paper documents are stored in controlled areas or locked cabinets. Only Powergym staff have access to document storage facilities.
B. Electronic material
Access rights to customer information systems are based on personal usernames and passwords and their use is monitored. Access rights are granted on a job-by-job and job-by-job basis.
The stored data is confidential
The data subject’s right of inspection and correction of incorrect information
10. RIGHT OF INSPECTION
Based on sections 26–28 of the Personal Data Act, the customer has, as a general rule, the right to check what kind of information concerning him or her has been stored in the member register. A request to check the information is made in writing to firstname.lastname@example.org
11. RIGHT TO REQUEST RECTIFICATION OF INFORMATION
The registrar shall, without undue delay or on his own initiative or at the request of the data subject, correct, delete or supplement personal data in the register that is incorrect, unnecessary, incomplete or out of date for the purpose of processing (Personal Data Act §29).
A request for correction of information is made in writing to email@example.com